TERMS & CONDITIONS

You are considered to have accepted the offer of admission only after having paid the fees indicated in the Student Bill on or before the due date of payment stipulated in the Student Bill.

Late registration and payments may be accepted at the absolute discretion of the University and subject to the imposition of any prescribed late registration fee and charges.

The University reserves the right to reject registration and payments made after the stipulated due date notwithstanding that such payments were inadvertently accepted by the University's agent for banking or collection.

A student who has registered for a programme leading to a Foundation or a Bachelor's degree of this University shall not be allowed to register concurrently for another programme leading to a Foundation or Bachelor's degree of this University or a programme of any other university.

A student who has registered for a programme leading to a diploma or degree of another university shall not be allowed to register concurrently for a programme leading to a Foundation or Bachelor's degree of this University.

Any student found to be pursuing more than one programme of study in the University at any given time is liable to have his student status terminated in one of the programmes at the absolute discretion of the University. The onus is on the student to withdraw from his current programme of study should he decide to register for another programme with the University.

A postgraduate degree candidate of this University may register concurrently for another postgraduate degree programme in this University or another university if:-

• the candidate possesses excellent academic credentials;
• the candidate registers concurrently for not more than two postgraduate degree programmes at any time;
• the concurrent programmes are part-time postgraduate degree programmes; and
• the concurrent programmes are in different areas of specialisation, whereby the research materials and data obtained and submitted for the degree of one programme would not be submitted for the degree of the other programme.

It is the responsibility of the candidate to devote adequate time and effort into the postgraduate programmes pursued.

The candidate shall, upon registration, be required to sign a letter of undertaking that the same research materials and data would not be submitted for both postgraduate degree programmes. In the event that the student violates this undertaking, the University shall terminate the programme of the student with immediate effect or retract the degree, if the degree has been awarded.

Students must note that on accepting a place at the University upon payment of fees, they are giving an undertaking to observe the Rules and Regulations of the University. These include payment of fees, attendance at classes and at examinations; and observance of other Rules and Regulations of the University.

Students are responsible for familiarising themselves with these Rules and Regulations which may be amended from time to time. Students are to note that any breach of the Rules and Regulations may lead to disciplinary action.

The University will exercise all reasonable endeavours to deliver programmes as described in the University's Website. However, the University reserves the right to vary the contents or methodology of delivery of the programmes, to discontinue and/or to merge programmes, if such action is deemed necessary by the University and where necessary approval has been obtained. If the University discontinues a programme, it will endeavours its best to provide a suitable alternative programme.

The University is not liable for any damage to students' property, the transfer of computer viruses to students' equipments, personal injury to students caused by the misuse or unauthorised use of the University's equipment or students not exercising due care whilst on the University's premises or engaging in University activities.

PROGRAMME TRANSFER

A student undertaking a programme in Foundation programmes may apply for a programme transfer :

• within the same stream of study provided that the student has successfully passed and completed the Foundation programme; or
• a different stream of study provided that an application is made within the first 2 weeks from the commencement date of the first trimester.
  

A student undertaking a degree programme may apply for a programme transfer within the first 2 weeks from the commencement date of the trimester.

Students are not allowed to apply for a programme transfer unless they have paid all fees and registered as students of the University in the course of study stated in the Letter of Offer.

An application for a programme transfer must be made in the prescribed form to the Dean of the Faculty or the Director of the Centre together with payment of the prescribed non-refundable processing fee.

The Dean of the Faculty or the Director of the Centre concerned shall be responsible for determining whether or not to allow the application herein. Upon approval thereof, students are required to pay the sums stated below on or before the due date stipulated in the Letter of Offer for programme transfer and the accompanying student bill, failing which the offer for the programme transfer shall lapse and be rendered null and void :-

• RM200 programme transfer fee; and
• The difference in programme fees between the original course of study and the new course of study. Where the course fees for the original course of study is higher than that of the new course, the difference will be credited to the student's account and will be deducted from the course fees for the following trimester.

A student who has accepted the transfer will not be allowed to transfer back into his/her original programme of study.

The Dean/Director of the relevant Faculty/Centre shall decide upon applications for programme transfer. An appeal against such decision shall be made in writing to the President within 7 days from the date of the decision appealed against and stating all relevant grounds. The decision of the President shall be final.

WITHDRAWAL

Students who wish to withdraw from the University are required to submit the 'Notification to Withdraw from the University' form obtainable from the Division of Admissions and Credit Evaluation/Faculty/Centre for Foundation Studies General Office.

The application for withdrawal must be accompanied by the copy of the student identification card, if any.

The official date of withdrawal is the date on which a student's withdrawal form is received by the University even if the student has stopped attending lectures earlier.

All books and other facilities borrowed from the University must be returned. The University entrusts you with this responsibility. Your failure to do so will result in the withholding of all refundable deposit due to you including the caution money.

Please note:

• In the event that the notification of withdrawal from you is received by the University before the commencement date of the course as stipulated in the Letter of Offer, there will be a refund of 70% of the tuition fees paid. There will be no refund of any other fees paid (except for caution money).

• There will not be any refund of fees paid except for caution money where the notification to withdraw is received by the University (during office hours) on/after the commencement date of the course as stipulated in the Letter of Offer.

Caution money or Security Bond Deposit may be refunded, upon written application, after completion of or withdrawal from studies which application must be made within one year from date of completion or withdrawal.

Click here to apply for the refund of caution money: 
Application for Refund of Caution Money

The University may set-off as against the caution money any sums owing to the University including but not restricted to outstanding fees, costs of books or items unreturned or breakage or damage to laboratory equipment or University property.

RE-ADMISSION

A student who has withdrawn from the University may at any time thereafter apply for re-admission.

A student who has been terminated by the University on disciplinary grounds will not be eligible for re-admission to the University.

A student who has been offered re-admission into the University will be granted a fresh duration of study calculated from the date of the re-admission.

REINSTATEMENT

A student who has been terminated by the University on whatever grounds except for disciplinary reasons and poor academic performance may apply for reinstatement to the same programme.

Reinstatement whether granted or not shall be at the absolute discretion of the University and among the general criteria for reinstatement :-

• there is still sufficient duration of study available for him to complete the programme;
• the student could still meet the 80% attendance requirements for all units taken for the trimester; and
• the student has made payment of all the prescribed fees including arrears, penalty and administrative charges.

The application shall be in the prescribed form and submitted to the Faculty/Centre Office not later than one (1) week after the date of termination. Applications will not be considered if submitted after the deadline or where the application form is incomplete.

The Dean of the Faculty or the Director of the Centre concerned shall be responsible for determining whether or not to allow the application herein. Upon approval thereof, students are required to pay the prescribed sums or fees on or before the prescribed deadline, failing which the approval shall lapse and deemed null and void.

The candidature of the reinstated student will be calculated from the date of the student had initially registered as a student.

LEAVE OF ABSENCE

Leave of Absence in Bachelor degree & Foundation programmes

Granting & duration of leave

The Dean of Faculty or the Director of a Centre may grant students registered for a Bachelor degree or Foundation programme leave of absence from the relevant programme (full-time / part-time).

The period of leave of absence shall be at least 1 trimester.

The total duration of Leave of Absence for a programme are stated as follows:

• Foundation Level (maximum 1 year)
• Bachelor Level (maximum 2 years)

Students are allowed to apply for leave of absence a number of times during the whole programme of study subject to approval by the Dean of Faculty or Director of a Centre. However, the aggregate period of leave of absence shall not exceed the total duration allowed for each programme as stated above.

Where leave of absence has been granted based upon medical grounds, the student has to be certified as medically fit before being allowed to continue with the programme.

The period herein granted as leave of absence shall not be taken into account as part of the maximum candidature period prescribed for the programme.

Students are not allowed to repeat outstanding courses during the Leave of Absence period.

Unless otherwise allowed by the Dean/Director of the relevant Faculty/Centre, students are NOT to use the University facilities or undertake or attend to academic or curricular activities during the entire duration of leave of absence. However, student is allowed to access the intranet during the duration of leave of absence.

Application for leave

A candidate who wishes to suspend his programme of study may apply for leave of absence from studies in the prescribed form available at and submitted to the Faculty/Centre concerned.

An application for Leave of Absence must be made before the end of Week 10 of a Long Trimester or Week 5 of a Short Trimester. A student who is potentially on a barring list will be automatically disallowed from applying except in extenuating circumstances as approved by the Dean or Head concerned.

To be considered for such a leave, a candidate must state the reason for his application and provide all documents that could support his application.

Transfer of Fees

Fees paid for the current trimester will be transferred to the trimester where the student rejoins if leave is applied before Week 5 of that trimester. No transfer of fees is allowed thereafter except under extenuating circumstances as approved by the University.

Fees transferred will not be refunded where the students withdraw from the University.

Students are required to report to the Division of Admissions and Credit Evaluation before proceeding to payment of fees relating to the deferment of study upon him rejoining his course of study. 

PROGRAMME TRANSFER

A student undertaking a programme in Foundation programmes may apply for a programme transfer :

• within the same stream of study provided that the student has successfully passed and completed the Foundation programme; or
• a different stream of study provided that an application is made within the first 2 weeks from the commencement date of the first trimester.

A student undertaking a degree programme may apply for a programme transfer within the first 2 weeks from the commencement date of the trimester.

Students are not allowed to apply for a programme transfer unless they have paid all fees and registered as students of the University in the course of study stated in the Letter of Offer.

An application for a programme transfer must be made in the prescribed form to the Dean of the Faculty or the Director of the Centre together with payment of the prescribed non-refundable processing fee.

The Dean of the Faculty or the Director of the Centre concerned shall be responsible for determining whether or not to allow the application herein. Upon approval thereof, students are required to pay the sums stated below on or before the due date stipulated in the Letter of Offer for programme transfer and the accompanying student bill, failing which the offer for the programme transfer shall lapse and be rendered null and void :-

• RM200 programme transfer fee; and
• The difference in programme fees between the original course of study and the new course of study. Where the course fees for the original course of study is higher than that of the new course, the difference will be credited to the student's account and will be deducted from the course fees for the following trimester.

A student who has accepted the transfer will not be allowed to transfer back into his original programme of study.

The Dean/Director of the relevant Faculty/Centre shall decide upon applications for programme transfer. An appeal against such decision shall be made in writing to the President within 7 days from the date of the decision appealed against and stating all relevant grounds. The decision of the President shall be final.

BAHASA KEBANGSAAN EXEMPTION

Students may be granted exemption for Bahasa Kebangsaan A compulsory course (for Malaysian students only) in Bachelor’s degree programmes upon admission to UTAR by meeting the following criteria:

- obtained a credit in SPM or SPM July/November Paper Bahasa Melayu, OR
- obtained a pass in SPM Bahasa Melayu and a principal pass in STPM Bahasa Melayu.

The exemption will be granted based on the official SPM or SPM July/November Paper or STPM Bahasa Melayu results provided by students at the point of admission.

Students who have obtained a credit in SPM Bahasa Melayu but have not provided their SPM results at the point of admission to UTAR degree programmes may apply for Bahasa Kebangsaan exemption through Faculty General Office within their first academic trimester of the programme enrolled.

Students without a credit in SPM Bahasa Melayu who have taken SPM July/November Paper for Bahasa Melayu after enrolment at UTAR may apply for Bahasa Kebangsaan exemption through Faculty General Office within the academic trimester upon obtaining the SPM July/November Paper result with a credit in Bahasa Melayu.

Students without a credit in SPM Bahasa Melayu but have taken and passed Bahasa Kebangsaan A or its equivalent course at their previous Institutions of Higher Learning are eligible to apply for Bahasa Kebangsaan exemption through Faculty General Office during their first academic trimester of the programme enrolled.

Please note that under the course exemption policy, students who have been granted exemption will be required to take a replacement course in order to fulfil the credit requirement of the programme.

The relevant application forms for credit transfer and Bahasa Kebangsaan exemption are available at the respective Faculty General Office.

UTAR reserves the right to reject any application or retract any decision if it is found that the information given by the student is incorrect and/or inaccurate.

Click here to view the University’s Credit Transfer and Course Exemption Policy.