Students who wish to withdraw from the University are required to submit the "Notification to Withdraw from the University" form obtainable from the Division of Admissions and Credit Evaluation/Faculty/Centre for Foundation Studies General Office.
The application for withdrawal must be accompanied by the copy of the student identification card, if any.
The official date of withdrawal is the date on which a student's withdrawal form is received by the University even if the student has stopped attending lectures earlier.
All books and other facilities borrowed from the University must be returned. The University entrusts you with this responsibility. Your failure to do so will result in the withholding of all refundable deposit due to you including the caution money.
Caution money or Security Bond Deposit may be refunded, upon written application, after completion of or withdrawal from studies which application must be made within one year from date of completion or withdrawal.
Click here to apply for the refund of caution money:
Application for Refund of Caution Money
The University may set-off as against the caution money any sums owing to the University including but not restricted to outstanding fees, costs of books or items unreturned or breakage or damage to laboratory equipment or University property.
A student who has withdrawn from the University may at any time thereafter apply for re-admission.
A student who has been terminated by the University on disciplinary grounds will not be eligible for re-admission to the University.
A student who has been offered re-admission into the University will be granted a fresh duration of study calculated from the date of the re-admission.
A student who has been terminated by the University on whatever grounds except for disciplinary reasons and poor academic performance may apply for reinstatement to the same programme.
Reinstatement whether granted or not shall be at the absolute discretion of the University and among the general criteria for reinstatement :-
The application shall be in the prescribed form and submitted to the Faculty/Centre Office not later than one (1) week after the date of termination. Applications will not be considered if submitted after the deadline or where the application form is incomplete.
The Dean of the Faculty or the Director of the Centre concerned shall be responsible for determining whether or not to allow the application herein. Upon approval thereof, students are required to pay the prescribed sums or fees on or before the prescribed deadline, failing which the approval shall lapse and deemed null and void.
The candidature of the reinstated student will be calculated from the date of the student had initially registered as a student.
Granting & duration of leave
The Dean of Faculty or the Director of a Centre may grant students registered for a Bachelor degree or Foundation programme leave of absence from the relevant programme (full-time / part-time).
The period of leave of absence shall be at least 1 trimester.
The total duration of Leave of Absence for a programme are stated as follows:
Students are allowed to apply for leave of absence a number of times during the whole programme of study subject to approval by the Dean of Faculty or Director of a Centre. However, the aggregate period of leave of absence shall not exceed the total duration allowed for each programme as stated above.
Where leave of absence has been granted based upon medical grounds, the student has to be certified as medically fit before being allowed to continue with the programme.
The period herein granted as leave of absence shall not be taken into account as part of the maximum candidature period prescribed for the programme.
Students are not allowed to repeat outstanding courses during the Leave of Absence period.
Unless otherwise allowed by the Dean/Director of the relevant Faculty/Centre, students are NOT to use the University facilities or undertake or attend to academic or curricular activities during the entire duration of leave of absence. However, student is allowed to access the intranet during the duration of leave of absence.
Application for leave
A candidate who wishes to suspend his programme of study may apply for leave of absence from studies in the prescribed form available at and submitted to the Faculty/Centre concerned.
An application for Leave of Absence must be made before the end of Week 10 of a Long Trimester or Week 5 of a Short Trimester. A student who is potentially on a barring list will be automatically disallowed from applying except in extenuating circumstances as approved by the Dean or Head concerned.
To be considered for such a leave, a candidate must state the reason for his application and provide all documents that could support his application.
Transfer of Fees
Fees paid for the current trimester will be transferred to the trimester where the student rejoins if leave is applied before Week 5 of that trimester. No transfer of fees is allowed thereafter except under extenuating circumstances as approved by the University.
Fees transferred will not be refunded where the students withdraw from the University.
Students are required to report to the Division of Admissions and Credit Evaluation before proceeding to payment of fees relating to the deferment of study upon him rejoining his course of study.
A student undertaking a programme in Foundation programmes may apply for a programme transfer :
A student undertaking a degree programme may apply for a programme transfer within the first 2 weeks from the commencement date of the trimester.
Students are not allowed to apply for a programme transfer unless they have paid all fees and registered as students of the University in the course of study stated in the Letter of Offer.
An application for a programme transfer must be made in the prescribed form to the Dean of the Faculty or the Director of the Centre together with payment of the prescribed non-refundable processing fee.
The Dean of the Faculty or the Director of the Centre concerned shall be responsible for determining whether or not to allow the application herein. Upon approval thereof, students are required to pay the sums stated below on or before the due date stipulated in the Letter of Offer for programme transfer and the accompanying student bill, failing which the offer for the programme transfer shall lapse and be rendered null and void :-
A student who has accepted the transfer will not be allowed to transfer back into his original programme of study.
The Dean/Director of the relevant Faculty/Centre shall decide upon applications for programme transfer. An appeal against such decision shall be made in writing to the President within 7 days from the date of the decision appealed against and stating all relevant grounds. The decision of the President shall be final.
Through the process of credit transfer, a student will earn the credit value of the transferred course. For credit transfer from diploma or degree programmes of other institutions, only credit hours will be transferred with no grade. For inter-programme transfer within UTAR and student exchange programmes with recognised UTAR MOU partners, credit hours will be transferred with grades.
Students with diploma or higher academic qualification may be considered for credit transfer towards the Bachelor’s degree programmes based on the academic results awarded by their previous Institutions of Higher Learning. Through the process of credit transfer, a student will earn the credit value of the transferred course.
Credit transfer shall be considered on a case-by-case basis and the evaluation/assessment will be carried out upon receiving the relevant programme structures and syllabi, official academic transcript, Certificate of Award and other relevant documents at the point of admission to UTAR Bachelor’s degree programmes.
Students who are unable to provide the above-mentioned documents at the point of admission and wish to apply for credit transfer after enrolment to UTAR Bachelor’s degree programmes may submit their applications for credit transfer together with the relevant documents to the Faculty General Office within their first academic trimester of the programme enrolled.
Re-admission students who wish to apply for internal credit transfer based on their previous UTAR results may submit their applications for credit transfer to the Faculty General Office within their first academic trimester of the programme enrolled.
Programme transfer students who wish to apply for credit transfer based on the academic results awarded by their previous Institutions of Higher Learning and/or internal credit transfer based on the previous UTAR results will be required to complete Section A and/or Section C of the “Programme Transfer Application Form” and submit to the Faculty General Office at the point of programme transfer application.